Public Forum Guidelines

Friday 3 August 2018

We’ve been advised there may be a large number of people attending the Full Council meeting in the Richmond Council Chamber on Thursday 9 August.

To manage the numbers in the venue and allow people the right to speak in the public forum - while still ensuring the formal business on the agenda can be carried out - we ask that everyone planning to attend be aware of and follow these guidelines.

  • If you wish to speak in the Public Forum section of the meeting, please register your intention by Wednesday 8 August. You can do this by emailing or, or phone 543 8400.
  • A maximum of 30 minutes will be allocated specifically for those wishing to speak in opposition to the Waimea Community Dam project, a maximum of 30 minutes for those wishing to speak in favour and a maximum of 30 minutes for other topics. (The Mayor is exercising his discretion under Standing Orders as Chair to allow an extended Public Forum under the circumstances.)
  • Each speaker has a maximum of five minutes.
  • The usual limit on the number of people from a single organisation who may speak will apply – that is, no more than two speakers from any one organisation.
  • Normal practice for Public Forum is that speakers may have their say, but it is not a forum for councillors to question speakers. However, if there are matters of clarification the Mayor has the discretion to allow questions.
  • We can accommodate a maximum of 50 people in the Council Chamber. Priority will be given to those who register to speak in the Public Forum.
  • However, we can accommodate a limited number of 30 extra people at the back of the public foyer area next to the Chamber (fire escape access must be maintained). We’ve arranged for temporary audio equipment to be installed in this area so you can hear proceedings in the Chamber.
  • We remind those attending that there are no decisions about the Waimea Community Dam expected at the meeting on 9 August. Councillors will receive a progress report about the project.

Thank you in advance for your co-operation with these guidelines, which are intended to ensure essential health, safety and fire precautions are taken, and allow the large number of different topics on the agenda to be dealt with.